Secretariat Recruitment: WIMUN Geneva 2020

Secretary-General

The Secretary-General has both organizational and substantive roles in WIMUN. Organizationally, the Secretary-General manages the Secretariat to ensure that all project deliverables leading up to the conference and during the event are complete, on-time, and of high quality. Substantively, the Secretary-General will directly oversee the preparation work done by the Directors of the Security Council. This position is highly recommended for those with prior experience serving as Secretary-General or in a conference organizing role of another Model UN conference. Specific responsibilities include:

Attending weekly meetings with WFUNA to keep Secretariat deliverables on track and identify, discuss, and solve any issues preventing completion of deliverables.
Coordinating meetings, communication, and resources among the Secretariat to ensure that their deliverables are complete, and assuming or delegating responsibilities when they fall behind or are not accounted for.
Ensuring that the Secretariat team works well together as a team and resolving interpersonal disputes when they arise
Raising the profile of the conference among the Model UN community by, including but not limited to, promoting the WIMUN Approach, coordinating outreach and marketing efforts among the WIMUN Secretariat, and representing the conference at different Model UN events.
Managing the execution of all conference logistics and serving as the face of the conference during the event, including at advisors and head delegate meetings.
Speaking during the General Assembly Opening Plenary session, the conference’s Opening and Closing Ceremonies, as well as briefing the Security Council if needed.
Liaising with the President of the General Assembly as required.

Under-Secretary-General for General Assembly and Conference Management

The USG for General Assembly Affairs and Conference Management is responsible for all substantive aspects of the conference including the preparation of Secretaries, and delegates. Past experience serving as a Secretary/Director using the WIMUN Approach is a must for this position, and experience with writing Secretary-General Reports and delivering training are two additional traits that would make a strong candidate. Specific responsibilities include:

Training Secretaries on the WIMUN Approach's rules of procedure, practices, and scripts, and overseeing the Secretaries’ ability to train the elected Chairs on the same.
Coordinating and ensuring that country matrix research by the Secretaries meets substantive standards of WIMUN.
Editing and ensuring that Organizations of Work, Scripts, and other substantive documents prepared by the Secretaries meet substantive and formatting standards of WIMUN.
Communicating with the WFUNA Model UN Coordinator to ensure that all aspects of the conference are accurate to the latest iteration of the WIMUN Approach's practices and procedures.

President of the General Assembly
The President of the General Assembly is responsible for General Assembly Officials and Elections. The PGA is the primary student leader of the other elected GA Officials and the GA delegates as a whole. The PGA works with the USG DGACM to oversee the time management and the implementation of the WIMUN Approach in the committees. Past experience serving as a Secretary or Chair using the WIMUN Approach is a must for this position, and experience with delivering training is an additional trait that would make a strong candidate. Specific responsibilities include:

Managing the elections of General Assembly Officials.
Training the General Assembly Officials to lead the General Assembly sessions.
Overseeing the work of the General Assembly Officials for the duration of the conference.
Coordinating with the WFUNA Model UN Coordinator to prepare and conduct pre-conference training for all registered delegates.
Lead the Opening and Closing Plenary in coordination with the Vice-President(s) of the General Assembly.
Facilitating the resolution of disagreements on proposed amendment between delegates during the conference, as needed.
Liaising with the Secretary-General as required.

Under-Secretary-General for the Department of Management
The USG for the Department of Management is responsible for all logistical aspects of the conference including facilities, logistics plans, and customer service. Past experience serving as a conference organizer overseeing logistics or conference services is highly recommended for this position, and being detail-oriented and organized are two additional traits that would make a strong candidate. Specific responsibilities include:

Creating an extensive and detailed logistics plan for all Secretariat members to ensure that the conference runs smoothly for the participants at conference and delegate social venues.
Organizing the hotel rooming requests and assignments for registered groups and individuals.
Managing conference check-in, typing and printing of draft resolutions, assisting of participants to their proper meeting rooms, customer service table, and safety.
Setting up and troubleshooting any hardware and software issues including laptops, projectors, projector screens, microphones, printers, copiers, templates, and mail merges.
Managing the ordering of supplies and A/V equipment.
Creating, printing, packing, and transportation of delegate materials such as placards, name tags, and delegate guides.

Under-Secretary-General for Global Communications
The USG for Global Communications is responsible for all communications of the conference with registered participants. This role requires daily checking of emails to respond to participant inquiries. Past experience serving as a conference organizer in a marketing, public relations, external relations, or customer service role is highly recommended for this position, and reliable and clear communication skills would make for a strong candidate. Specific responsibilities include:

Handling the registration process through the registration software including country assignments, add/drops, and invoices.
Serving as the liaison between the conference and the registered participants.
Managing the WIMUN email account and replying to participant inquiries on a daily basis.
Keeping participants informed of all updates and materials needed to prepare for the conference such as webinars, pre-arrival packets, photo release forms, liability waivers, and housing requests through email updates.

Assistant-Secretary-General for Global Communications
The ASG for Global Communications is responsible for the creation of media before and during the conference as well as pre-conference marketing. Past experience serving as a conference organizer in a marketing, social media, or media creation role is highly recommended for this position, and reliable and clear communication skills would make for a strong candidate. Specific responsibilities include:

Keeping participants informed of all updates and materials needed to prepare for the conference such as webinars, pre-arrival packets, and housing requests through social media updates.
Managing updates to the website and social media and assisting with any WFUNA marketing campaigns to recruit delegates.
Producing conference photos, a Closing Ceremonies video, and social media content before and during the conference.

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Secretariat Recruitment: WIMUN Geneva 2020

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