Secretariat Recruitment: WIMUN New York 2024

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The WFUNA International Model United Nations New York 2024 Conference will be held from January 30 to February 02, 2024 at InterContinental New York Times Square in New York City.

The Secretariat is responsible for organizing all logistical, substantive, and communicative aspects of the conference, with the leadership of the Senior Secretariat team.

Applications for Secretariat positions are due by Sunday, July 30, 2023 23:59 EST.

Secretariat Candidates Eligibility

• Must be currently enrolled or have recently graduated from university. Current university students are preferred.
• Prior experience with WIMUN is highly preferred. Prior experience with other Model UN conferences or workshops using WIMUN Approach rules of procedure is also preferred.
• Prior experience staffing Model UN conferences is preferred.
• Must be committed to producing all pre-conference and on-site deliverables in a timely manner.
• Ideal candidates should display professionalism in their work, be very responsive to email throughout the entire conference preparation process, be open to constructive feedback, and have strong communication skills and problem-solving skills.
• Must arrive in New York on January 28, 2024, and depart on February 03, 2024. Must be available to work from January 28 – February 03 for training sessions and the conference itself.

Please apply here by Sunday, July 30 23:59 EST. Please review the position descriptions below carefully before applying. Highly qualified candidates will be selected for an interview. Questions about the positions can be directed to [email protected].

Secretary/Director

The Secretary/Director serves as the substantive and procedural expert in the room and provides support to the elected Chair/President to help them run the simulation. Secretaries and Directors will also write the Resource Guide for their respective simulation’s topic and assist with delegate training prior to the conference. Strong chairing experience, fluency in spoken and written English, and advanced research skills are required for this position. Past experience with the WIMUN Approach is highly preferred. Specific responsibilities include:

• Writing the Resource for their simulation’s topic following WIMUN Approach research and formatting standards
• Training the elected or selected Chair/President on WIMUN rules of procedure, preparing chairing scripts, and providing procedural guidance during committee sessions
• Assisting with the pre-conference training of delegates and other substantive needs and ensuring the overall quality of the committee experience for participants
• Keeping track of the speakers list, draft resolutions, annotations of amendments during Formal Informal Meetings, and any recorded votes during committee sessions

Conference Management Officer

Conference Management Officers work behind the scenes to ensure that all logistics flow smoothly during the conference. Previous conference staffing experience or experience in other logistical or customer service roles is preferred for this position. Specific responsibilities include:

• Understanding the logistics plan and serving as the “go-to” person for any questions or issues about logistics at the InterContinental New York Times Square Hotel, external conference venues, and delegate social venues.
• Managing the process of typing, printing, and distributing draft resolutions as well as any extra delegate materials that may need to be printed or prepared.
• Transporting, setting up, and breaking down A/V equipment such as microphones, laptops, projectors, projector screens, printers, and copiers.
• Ensuring general customer service and safety for all participants including assisting with check-in, the customer service table, and with any medical emergencies.

Public Information Officer

Public Information Officers work behind the scenes to produce multimedia leading up to and during the conference. They also participate as part of the press simulation for the Security Council. This year’s team will be designated with the following roles: Photographer, Videographer (Editing and Cinematography), Video Editor, and Communications Manager. Technical experience with photography, videography, video editing, layout editing, social media marketing, or other media-related skills is required for this position. Staff will be expected to provide examples for past relative work. Specific roles and responsibilities include:

Photographer

• Taking professional-quality photos during the conference
• Watermarking all photos taken at the conference with the WIMUN logo

Videographer

• Developing video concepts for conference videos
• Preparing video content for social media posts
• Taking professional-quality videos during the conference
• Editing videos to produce a Closing Ceremonies video and any other needed media.

Graphic Designer

• Preparing graphics for Social media posts
• Preparing graphics for any WFUNA marketing campaigns to recruit delegates
• Designing and layouting the conference certificates, pre-arrival packets, and handbook
• Serving as the Press team for press simulations in the Security Council

Communications Manager

• Assisting the Under-Secretary-General for Global Communications with any pre-conference email communications with participants
• Preparing written content for social media posts
• Preparing written content for email marketing campaigns
• Assist USG for DGC with registering students in the conference on-site
• Serving as the Press team for press simulations in the Security Council