Secretariat Recruitment: WIMUN New York 2025

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The WFUNA International Model United Nations New York 2025 Conference will be held from February 3-6, 2025 at the InterContinental New York Times Square and the Westin New York at Times Square in New York City.

The Secretariat is responsible for organizing all logistical, substantive, and communicative aspects of the conference, with the leadership of the Senior Secretariat team.

Applications for the Senior Secretariat positions are due by Thursday, May 23, 2024 23:59 EST.

Eligibility

• Must be currently enrolled in university OR have recently graduated university and be between the ages of 18-30.
• Prior experience with other Model UN conferences or workshops using WIMUN Approach rules of procedure is preferred.
• Prior experience staffing Model UN conferences is highly desired.
• Must be committed to producing all pre-conference and on-site deliverables in a timely manner.
• Ideal candidates should display professionalism in their work, be very responsive to communications throughout the entire conference preparation process, be open to constructive feedback, and have strong communication skills and problem-solving skills.
• Must arrive in New York on February 01, 2025, and depart on February 07, 2025. Must be available to work from February 1-7 for training sessions and the conference itself.

Please apply here by Thursday, May 23, 2024, 23:59 EST. Please review the position description below carefully before applying. Highly qualified candidates will be selected for an interview. Questions about the positions can be directed to [email protected].

Department for General Assembly Affairs and Conference Management

Conference Management Officer

Conference Management Officers work behind the scenes to ensure that all logistics flow smoothly during the conference. Previous conference staffing experience or experience in other logistical or customer service roles is preferred for this position. Specific responsibilities include:

• Understanding the logistics plan and serving as the “go-to” person for any questions or issues about logistics at the InterContinental New York Times Square and the Westin New York at Times Square hotels, external conference venues, and delegate social venues.
• Managing the process of typing, printing, and distributing draft resolutions as well as any extra delegate materials that may need to be printed or prepared.
• Transporting, setting up, and breaking down A/V equipment such as microphones, laptops, projectors, projector screens, printers, and copiers.
• Ensuring general customer service and safety for all participants including assisting with check-in, the customer service table, and with any medical emergencies.

Department of Global Communications

Public Information Officer

Public Information Officers work behind the scenes to produce multimedia leading up to and during the conference. They also participate as part of the press simulation for the Security Council. This year’s team will be designated with the following roles: Photographer, Videographer (Editing and Cinematography), Video Editor, and Communications Manager. Technical experience with photography, videography, video editing, layout editing, social media marketing, or other media-related skills is required for this position. Staff will be expected to provide examples for past relative work. Specific roles and responsibilities include:

Photographer

• Taking professional-quality photos during the conference
• Watermarking all photos taken at the conference with the WIMUN logo

Videographer/Video Editor

• Developing video concepts for conference videos
• Preparing video content for social media posts
• Taking professional-quality videos during the conference
• Editing videos to produce a Closing Ceremonies video and any other needed media

Graphic Designer

• Preparing graphics for Social media posts
• Preparing graphics for any WFUNA marketing campaigns to recruit delegates
• Designing and layouting the conference certificates, pre-arrival packets, and handbook

Policy

Chair

Note: We made a change to terminology compared to previous years. Thus far, content staff was always referred to as “Secretary/Director/Coordinator.” As we realigned some responsibilities for WIMUN NY 2025, it was necessary to update the position name of our content staff to “Chair.” Most responsibilities that were previously taken care of by the Secretary/Director/Coordinator of each simulation, will now be covered by the Chair.

The Secretary/Director serves as the substantive and procedural expert in the room and provides support to the elected Chair/President to help them run the simulation. Secretaries and Directors will also write the Resource Guide for their respective simulation’s topic and assist with delegate training prior to the conference. Strong chairing experience, fluency in spoken and written English, and advanced research skills are required for this position. Past experience with the WIMUN Approach is highly preferred. Specific responsibilities include:

• Writing the Resource for their simulation’s topic following WIMUN Approach research and formatting standards
• Training the elected or selected Vie-Chair on WIMUN rules of procedure, preparing chairing scripts, and providing procedural guidance during committee sessions
• Assisting with the pre-conference training of delegates and other substantive needs and ensuring the overall quality of the committee experience for participants
• Keeping track of the speakers list, draft resolutions, annotations of amendments during Formal Informal Meetings, and any recorded votes during committee sessions